Purchasing without the paper trail
Materials get ordered by phone, confirmed by email and remembered by one person. Orders makes the whole chain visible, from request to received goods to project cost.
Request, approve, order, receive — each step recorded against the same order.
Set who can order what, and up to which value, so purchases are authorised in advance.
An open order already affects the project’s cost picture — no nasty surprise at invoicing.
Receiving a delivery updates inventory and valuation automatically, with no double entry.
Why purchase orders matter more than contractors think
On many sites, ordering is informal: someone rings the merchant, material shows up, and the office finds out when the invoice does. It works until you try to answer a simple question — how much has this job already committed?
A purchase order is what makes that question answerable. In RelayPlan every order carries its project and cost centre, so the moment it is approved the commitment is visible in the job’s cost picture, weeks before the invoice lands.
The second benefit is control at goods-in. Deliveries are received against the order, so short deliveries and wrong items are caught at the gate, stock rises by exactly what arrived, and invoice checking becomes a comparison rather than an investigation.
Supplier and contact · project and cost centre · line items with quantity, unit and agreed price · requested and confirmed delivery dates · approver and approval date · delivery status and received quantities · attached quotes and confirmations.
Everything the Orders module does
From a foreman’s request to material on the shelf and cost on the job.
Purchasing under control in four steps
Start with your main suppliers and the projects that matter.
Record your regular merchants with contacts and agreed prices.
Decide who can order what, and above which value approval is needed.
Every order carries its project and cost centre from the start.
Book deliveries in against the order; stock and cost update themselves.
Stronger with every module you turn on
Orders is where money leaves the business, so it connects purchasing to stock and to the job.
See all solutions →Received goods raise inventory and valuation automatically.
Deliveries are booked into the right location.
Committed and invoiced cost appear on the cost centre.
Parts and service purchases tracked per vehicle.
Orders — FAQ
Bring purchasing into the same system.
Start free and connect orders, deliveries, stock and project cost.